Menands Union Free School District
Board of Education
Reorganizational Meeting Agenda
July 11, 2022
6:00 p.m. Reorganization Meeting
6:20 Public Hearing for Board Member Attendance by Videoconference Under Extraordinary Circumstances
Regular Board Meeting Immediately Following
Presiding – Clerk of the Board
I. Call to Order (District Clerk)
A. Roll Call
II. Election of Board Officers and Administration of Oaths (District Clerk)
A. Election of Board President and Administration of Oath of Office
The Clerk will entertain nominations for President of the Board of Education.
The Clerk will call for a vote.
The Clerk will administer the Oath of Office to the elected President of the Board of Education.
B. Election of Vice-President and Administration of Oath of Office
The Clerk will entertain nominations for Vice-President of the Board of Education.
The Clerk will call for a vote.
The Clerk will administer the Oath of Office to the elected Vice-President of the Board of Education.
C. Superintendent of Schools – Oath of Office
The Clerk will administer the Oath of Office to Dr. Maureen A. Long, Superintendent of Schools.
District Clerk turns the meeting back over to the President
III. Board of Education Appointments
A. Appointment of School District Officers
1 . District Clerk (Oath administered by Board President)
BE IT RESOLVED, that upon the recommendation of Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints Liz Mentiply as District Clerk for the 2022-2023 school year.
2. Deputy District Clerk (Oath administered by Board President)
BE IT RESOLVED, that upon the recommendation of Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints Jeanne Mentiply as Deputy District Clerk for the 2022-2023 school year.
3. District Treasurer (Oath administered by Board President)
BE IT RESOLVED, that upon the recommendation of Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints Kathy Cietek as District Treasurer for the 2022-2023 school year.
4. Deputy Treasurer (Oath to be administered by District Clerk)
BE IT RESOLVED that upon the recommendation of Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints Jennifer Cannavo as Deputy Treasurer for the 2022-2023 school year.
5. Claims Auditor (Oath to be administered by District Clerk at a later date)
BE IT RESOLVED, that upon the recommendation of Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints Michael Wolff as Claims Auditor for the 2022-2023 school year per enclosed contract.
B. Other Appointments
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby approves the following Individuals to carry out the appointments (a- x) as outlined below for the 2022-2023 school year:
a. Independent Auditors: West & Company
b. Legal Counsel: Guercio & Guercio, LLP
c. School Physician/Medical Director: Koinonia Primary Care, Inc.(Dr. Robert Paeglow, M.D) with an annual contract of $1,000 per year.
d. Purchasing Agent: Maureen Long
e. Deputy Purchasing Agent:Jennifer Cannavo
f. Title IX Coordinator: Jennifer Cannavo
g. Section 504 Compliance Coordinator: Jennifer Cannavo
h. ADA Act Designee: Jennifer Cannavo
i. Dignity for All Schools Act Coordinators: Jennifer Cannavo, Principal and Cheri VandenBerg, School Counselor.
j. Central Treasurer of the Extra-Curricular Activities Fund: Jeanne Mentiply
k. Chemical Hygiene Officer: Lorenz Herrmann
l. Records Access Officer: Kathy Cietek
m. Records Management Officer: Kathy Cietek
n. McKinney-Vento Liaison: Cheri VandenBerg
o. Asbestos Hazard Emergency Response Designee/School Pesticide Officer:
Kevin McCormick
p. Medicaid Compliance Officer: Jennifer Cannavo
q. Data Protection Officer: Dr. Maureen Long
r. Data Privacy Officer: Dr. Maureen Long
s. Trustees Schoharie Area Workers Compensation Trust: Kathleen Cietek (Trustee) and Dr. Maureen Long (Alternate Trustee)
t. Attendance Officer: Liz Mentiply
u. Lead Evaluator: Jennifer Cannavo
v. Bond Counsel: Barclay Damon, LLP
w. Municipal Advisor Services: BPD- Bernard P Donegan Inc- Per attached contract
C. Committee Appointments
1 . Committee on Special Education
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints the Committee on Special Education for the 2022-2023 school year:
- Jennifer Cannavo Principal/Chairperson
- Robert Paeglow, MD School Physician
- Heather Aragona Speech and Language Teacher
- TBD School Psychologist
- Michele Ervin Special Education Teacher
- Caitlin Devine Special Education Teacher
- Kate Wasserman Special Education Teacher
2. Committee on Preschool Special Education
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints the Pre-School Committee on Special Education for the 2022-2023 school year: As listed.
- Jennifer Cannavo Principal/Chairperson
- (Varies) Albany County Representative
- (Varies) Special Education Teacher
3. Audit Committee
BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints the Audit Committee for the 2022-2023 school year: As listed.
- Paula Brennan
- Joe Kelley
- Chuck Price
4. Policy Committee
BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby appoints the Policy Committee for the 2022-2023 school year: As listed.
- Maureen Long
- John Diefenderfer
- Courtney Jaskula
- Christy Johnston
5. Impartial Hearing Officers
BE IT RESOLVED, that the Board of Education of the Menands Union Free School District will follow the State regulations when an impartial hearing officer is needed for CSE/CPSE; and
BE IT FURTHER RESOLVED, that upon the recommendation of the Superintendent of Schools the Board of Education hereby authorizes the Board President and Vice President to appoint Impartial Hearing Officers when necessary to comply with the due process requirements of the IDEA and Regulations of the Commissioner of Education.
IV. Board of Education Designations
A. Regular Monthly Meetings
BE IT RESOLVED, that the Board of Education of the Menands Union Free School District hereby designates that the regular monthly meeting of the Menands School Board of Education will be held on the following dates as listed.
| September 12 (2nd Monday) | March 13 (2nd Monday) |
| October 11 (2nd Tuesday) | April 19 (3rd Wednesday) |
| November 14 (2nd Monday) | May 08 (2nd Monday) |
| December 12 (2nd Monday) | June 12 (2nd Monday) |
| January 09 (2nd Monday) | July 10 (2nd Monday) |
| February 13 (2nd Monday) | August 14 (2nd Monday) |
B. Official Bank Depository
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby designates KeyBank as the official depository of District funds for the 2022-2023 school year.
C. Official Newspaper
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby designates the Times Union as the official newspaper for the 2022-2023 school year.
V. Board of Education Authorizations
A. Certification of Payrolls
BE IT RESOLVED, that the Board of Education hereby authorizes the Superintendent of Schools, and in the absence of the Superintendent, the School Business Manager/District Treasurer, to certify payrolls for the 2022-2023 school year.
B. Authorization for Grant Applications
BE IT RESOLVED, that the Board of Education hereby authorizes the Superintendent and/or her Designee to prepare and submit applications for federal programs and to accept federal monies that may result from the filing of such applications, with acceptance being subject to final approval by the Board of Education. The person designated to execute Public Law for the District will be the Superintendent of Schools.
C. Purchase Orders
BE IT RESOLVED, that the Board of Education hereby authorizes the Superintendent of Schools, and the Deputy Purchasing Agent in the absence of the Superintendent of Schools, to approve purchase orders as the purchasing agent.
D. Contracts
BE IT RESOLVED, that the Board of Education authorizes the Superintendent of Schools to approve contracts for the District up to a limit of $10,000.
E. Petty Cash Fund
BE IT RESOLVED, that the Board of Education hereby authorizes the establishment of a General Fund petty cash account in the amount of $100 and designates Liz Mentiply as the custodian of the petty cash account; and
BE IT FURTHER RESOLVED that the Superintendent of Schools must approve expenditures from this account.
F. Memberships
BE IT RESOLVED, that the Board of Education hereby authorizes the District to hold membership in the New York State School Boards Association, Capital District School Development Association, New York State Association of School Business Officials and New York State Council of School Superintendents.
G. Meetings and Conferences
BE IT RESOLVED, that the Board of Education hereby authorizes the attendance of the Superintendent of Schools at District Superintendents’ meetings and authorizes the Superintendent of Schools to approve the attendance of other employees at appropriate conferences, meetings and/or events.
H. Budget Transfers
BE IT RESOLVED, that the Board of Education hereby authorizes the Superintendent of Schools to make necessary intra-fund and inter-fund budget transfers to a limit of $10,000.
I. Mileage
BE IT RESOLVED, that the Board of Education hereby authorizes the mileage rate for Approved use of a personal vehicle for school business to be set at the fixed rate allowed by the IRS.
J. Investment of Funds
BE IT RESOLVED, that the Board of Education hereby authorizes the District Treasurer to invest funds as they become available into certificates of deposit and in such case, the Treasurer shall be required to report such investments at the next regular scheduled Board meeting following the investment action.
K. Standard Work Day for ERS
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby establishes either a 7.0 or 8.0 hours as the standard work day for its Civil Service employees in the 2022-2023 school year, and will report days worked to New York State and Local Employees’ Retirement System based on the timekeeping system or the record of activities maintained and submitted by these members to the clerk of this body: As listed.
- School Business Manager 8 hours
- Executive Secretary 8 hours
- District Clerk 8 hours
- Account Clerk I 8 hours
- Keyboard Specialist 8 hours
- Maintenance Mechanic 8 hours
- Custodial Worker 8 hours
- Head Cook 8 hours
- Cafeteria Cashier 7 hours
- Food Service Worker 8 hours
- Teacher Aide 7 hours
- School Nurse 7 hours
- School Monitor 8 hours
VI. Bonding of personnel
BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education of the Menands Union Free School District hereby approves the bonding of the personnel and the limits listed below for the 2022-2023 school year:
The School Business Manager/District Treasurer and Deputy Treasurer are bonded in the amount of $1,000,000.
All employees are bonded in the amount of $1,000,000.
VII. Other Approvals
A. Board of Education Re-Adoption of Policies
BE IT RESOLVED, that the Board of Education of the Menands Union Free School District hereby re-adopts all current Board policies and its Code of Ethics in effect after the 2022-2023 school year, as required by law and as recommended by the New York State Education Department.
Move to Start of the Public Hearing