July 13, 2020 Regular BOE Meeting Minutes

MENANDS UNION FREE SCHOOL DISTRICT

BOARD OF EDUCATION

July 13, 2020

6:00 p.m. – Executive Session

Reorganizational Meeting & Regular Board Meeting Immediately Following

*It is expected that the board will immediately adjourn into Executive Session for the purpose of matters indicated below.

The meeting will reconvene with the Reorganizational meeting followed by the Regular Meeting after Executive Session.There will be no action or discussion other than a motion to go into Executive Session at 6:00 p.m.

PLEASE NOTE: During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items. The Board President may limit remarks of individual speakers to a reasonable time. Speakers must identify themselves and the topic on which they would like to make remarks.

1. MEETING CALLED TO ORDER Time: 6:02

2. MOTION TO ENTER INTO PUBLIC SESSION

Motion: Mr. Diefenderfer Ayes: 4

Second:Mrs. Jaskula Nays: 0

3. MOTION TO ENTER INTO EXECUTIVE SESSION

Motion: Mrs. Jaskula Ayes: 4

Second: Mrs. Wilson Nays: 0

The Board of Education may enter into Executive Session for the reason(s) indicated below as specified:

⃞ Matters which will imperil the public safety if disclosed.

⃞ Any matter that may disclose the identity of a law enforcement agent or

informer.

⃞ Information relating to current or future investigation or prosecution of a

criminal offense that would imperil effective law enforcement if disclosed.

⃞ Discussion involving proposed, pending, or current litigation.

⃞ Collective negotiations pursuant to Article 14 of the Civil Service Law.

☑ The medical, financial, credit, or employment history of a particular person

or corporation, or matters leading to the appointment, employment,

promotion, demotion, discipline, suspension, dismissal, or removal of a

particular person or corporation.

⃞ The preparation, grading, or administration of exams.

⃞ The proposed acquisition, sale or lease of real property or the proposed

acquisition, sale or exchange of securities, but only when publicity would

substantially affect the value of these things.

4. MOTION TO ADJOURN EXECUTIVE SESSION

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

5. MOTION TO RE-ENTER PUBLIC SESSION

Motion: Mrs. Jaskula Ayes: 4

Second: Mr. Diefenderfer Nays: 0

6. ROLL CALL

Mr. Masline- Present
Mr. Nevins- Present
Mrs. Wilson- Present
Mrs. Jaskula- Present
Mr. Diefenderfer- Present

7. PLEDGE OF ALLEGIANCE

Moment of Silence

Annual Reorganizational Meeting- Moved to the Reorganization Meeting

8. COMMENTS FROM THE PUBLIC ON AGENDA ITEMS

Just a reminder for those members of the public in attendance. This is one of two opportunities afforded members of the public to comment on or inquire about agenda items. Members of the public also have an opportunity at the end of the evening’s agenda to ask questions or voice concerns or comments on matters not formally noted on the agenda. We appreciate everyone’s cooperation. Comment can be made at BOEComments@Menands.org

9. APPROVAL OF MINUTES

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the minutes of the June 22, 2020 meeting.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

10. BUSINESS MATTERS

Discussion Item

Reopening- Dr. Long updated the BOE about the plan that the district is working on to ensure a safe reopening for everyone in September. Board members asked some questions and shared their concerns in regards to the reopening of school.

Business Office for Information

Enclosed for the information of the Board are copies of warrant #’s 4 and 5 Fund EC, 25, 26 and 27 Fund H 62, 63, 66 and 68 Fund A for the month of June 2020.

Business Office for Approval

Reserve Transfer – June 2020

Resolution BE IT RESOLVED that the authorization of the Board of Education of the Menands Union Free School District be given to transfer up to $40,000 to the Repair Reserve for the 2019-2020 school year.

Motion: Mrs. Wilson Ayes: 4

Second: Mr. Nevins Nays: 0

Resolution BE IT RESOLVED that the authorization of the Board of Education of the Menands Union Free School District be given to transfer up to $7,000 to the Employee Benefit Accrued Liability Reserve for the 2019-2020 school year.

Motion: Mr. Nevins Ayes: 4

Second: Mrs. Jaskula Nays: 0

Resolution BE IT RESOLVED that the authorization of the Board of Education of the Menands Union Free School District be given to transfer up to $58,000 to the TRS Reserve for the 2019-2020 school year.

Motion: Mrs. Jaskula Ayes: 4

Second: Mr. Diefenderfer Nays: 0

Resolution BE IT RESOLVED that the authorization of the Board of Education of the Menands Union Free School District be given to transfer up to $38,000 to the ERS Reserve for the 2019-2020 school year.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs.Wilson Nays: 0

Reserve Transfer – For the 2020-2021 School Year

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District authorizes any retiree sick and vacation payouts during the 2020-2021 school year from the Employee Benefit Accrued Liability Reserve.

Motion: Mrs. Wilson Ayes: 4

Second: Mr. Nevins Nays: 0

Change Orders

RESOLUTION BE IT RESOLVED that the Board of Education of the Menands Union Free School

District upon the recommendation of the Superintendent, hereby approve the following change orders. – Dr. Long shared some details with the Board in regards to the

Change orders.

C/O#

C002-051

C002-052

C002-053

C004-041

C004-042

C004-043

C004-044

C005-014

C005-015

Contractor

Bunkoff General Contractors

DLC Electric

BPI Piping INC

Original Amount

4,780,000.00

775,000.00

294,600.00

Approved Changes

3,835.67

57,956.02

3,156.10

4,292.55

3,744.14

28,501.69

272.93

313.46

271.83

Adjusted Contracts

Increase

Increase
Increase

Increase

Motion: Mr. Nevins Ayes: 4

Second: Mrs. Jaskula Nays: 0

2020-2021 SA 10 -(Gr. 9-12 Educational Services) Watervliet City

School District

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the SA 10 between Menands UFSD and the Watervliet City School District for students in grades 9-12 for the 2020-2021 school year.

Motion: Mrs. Jaskula Ayes: 4

Second: Mr. Diefenderfer Nays: 0

2020-2021 Intermunicipal Agreement-(Gr. 9-12 Educational Services) North Colonie Central School District

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the intermunicipal agreement between Menands UFSD and the North Colonie Central School District for students in grades 9-12 for the 2020-2021 school year.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

2020-2021 Intermunicipal Agreement – (Gr. 9-12 Educational Services)South Colonie Central School District

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the intermunicipal agreement between Menands UFSD and the South Colonie Central School District for students in grades 9-12 for the 2020-2021 school year.

Motion: Mrs. Wilson Ayes: 4

Second: Mr. Nevins Nays: 0

2020-2021 Intermunicipal Agreement (Technology Services)- South Colonie Central School District

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the intermunicipal agreement for technology services between Menands UFSD and the South Colonie Central School District for the 2020-2021 school year.

Motion: Mr. Nevins Ayes: 4

Second: Mrs. Jaskula Nays: 0

BOCES Cooperative Bidding and Purchasing

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District adopt the BOCES cooperative bidding contract and food and cafeteria supplies cooperative bidding resolutions for the 2020-2021 school year.

Motion: Mrs. Jaskula Ayes: 4 Abstain: Mr. Masline

Second: Mr. Diefenderer Nays: 0

AMSURE(Formally known as Adirondack Trust Insurance) Contract Renewal

Enclosed for the Board is a memo from Ms. Cietek with information in regards to the Contract renewal.

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the contract renewal with AMSURE Insurance for the 2020-2021 school year.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

Preliminary BOCES AS-7 Contract for 2020-2021 Services

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the attached Preliminary AS-7 Contract for 2020-2021 Services.

Motion: Mrs. Wilson Ayes: 4 Abstain: Mr. Masline

Second: Mr. Nevins Nays: 0

Final BOCES AS-7 Contract for 2019-2020 Services

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the attached Final AS-7 Contract for 2019-2020 Services.

Motion: Mr. Nevins Ayes: 4 Abstain: Mr. Masline

Second: Mrs. Jaskula Nays: 0

Special Education Consulting Services Agreement – Lorraine D. Thompson

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District, Upon the recommendation of the Superintendent, hereby approve the Special Education Consulting Services Agreement provided by Lorraine D. Thompson.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

11. PERSONNEL MATTERS

Appointments

Provisional Keyboard Specialist- Elizabeth Mentiply

Resolution BE IT RESOLVED that upon the recommendation of the Superintendent the Board of Education of the Menands Union Free School District hereby appoints Elizabeth Mentiply as a Provisional Keyboard Specialist in the competitive class of the civil service.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

Food Service Worker/Lunch Aid, Custodians and Clerical

Resolution BE IT RESOLVED that the following individuals be appointed for the 2020-2021 school year as listed:

Lunch Aid/Food Service Worker:

Daniel Carroll

Substitute Custodians: Dan Carroll

David LaFleur
Christian Calderon

Clerical:

Janet Ramsay
David LaFleur

12. BOARD OF EDUCATION MATTERS

CSE/CPSE Recommendations

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the CSE/CPSE recommendations as submitted.

Motion: Mr. Nevins Ayes: 4

Second: Mrs. Jaskula Nays: 0

Substitute Teachers – Fully Cleared

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the following substitute teachers for the 2020-2021 school year.

Melinda Waldron

Motion: Mrs. Jaskula Ayes: 4

Second: Mr. Diefenderfer Nays: 0

Substitute Teachers – Fully Cleared and Substitute Teachers – BOCES

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the re-appointment of all substitute teachers for the 2020-2021 school year who were previously appointed through 6/30/20.

Motion: Mr. Diefenderfer Ayes: 4 Abstain: Mr. Masline

Second: Mrs. Wilson Nays: 0

Substitute Teacher Compensation

Dr. Long recommends that the Board set the substitute teacher pay rate as follows:

Per Diem Rate $100.00
Long Term up to 6 weeks $180.00 per day
Long term beyond 6 weeks per MAT contract

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District District approve the substitute teacher pay rate as listed.

Motion: Mrs. Wilson Ayes: 4

Second: Mr. Nevins Nays: 0

Substitute Teaching Assistant Compensation

Dr. Long recommends that the Board set the substitute Teaching Assistant pay rate at $100.00 per day.

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District District approve the substitute Teaching Assistant pay rate at $100.00 per day.

Motion: Mr. Nevins Ayes: 4

Second: Mrs. Jaskula Nays: 0

Wildwood School Special Education Services Contract-

2020-2021 Extended School Year Program

Enclosed for the Board are copies of the 2020-2021 Special Education Services Contract from the Wildwood School for a student attending the extended school year program.

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2020-2021 Special Education Services Contract from the Wildwood School for the extended school year program.

Motion: Mrs. Jaskula Ayes: 4

Second: Mr. Diefenderfer Nays: 0

North Colonie Central School District Special Education Services Contract- 2020-2021 Extended School Year Program

Enclosed for the Board are copies of the 2020-2021 Special Education Services Contract from the North Colonie Central School District for students attending the extended school year program.

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2020-2021 Special Education Services Contract from the North Colonie Central School District for the extended school year program.

Motion: Mr. Diefenderfer Ayes: 4

Second: Mrs. Wilson Nays: 0

Crossroads Center for Children Special Education Services Contract-2020-2021 Extended School Year Program

Enclosed for the Board are copies of the 2020-2021 Special Education Services Contract from the Crossroads Center for Children for a student attending the extended school year program.

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2020-2021 Special Education Services Contract from the Crossroads Center for Children for the extended school year program.

Motion: Mrs. Wilson Ayes: 4

Second: Mr. Nevins Nays: 0

Health Services Contract –

Enclosed please find a copy of the 2020-2021 Health Services Contracts for students attending private or parochial schools in the following districts:

East Greenbush School District- (7) students in the amount of $5,439.77.
Lansingburgh Central School District- (2) students in the amount of $1,236.96 *The residence of the students has been verified.

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2020-2021 Health Services Contracts for students attending private or parochial schools as listed.

Motion: Mr. Nevins Ayes: 4

Second: Mrs. Jaskula Nays: 0

13. STUDENT MATTERS

The total estimated enrollment for the 2020-2021school year to date is 311(this includes confirmed students for the incoming Kindergarten class). 33 Kindergarten registrations as of 7/8/2020.

14. SUPERINTENDENT’S COMMENTS

Graduation- Dr. Long thanked Mr. Hermann for all of his help with the graduation along with the maintenance staff, Menands DPW and everyone that helped out to make the event a success.
The students enjoyed the night and the speeches were great.

School Safety Plan- Mrs. Schroeder and Mrs. Cannavo worked with BOCES on a comprehensive School Safety Plan that will be posted on the district website for 30 days and will be on the August agenda for approval.

15. INFORMATIONAL MATERIAL

Next Board of Education Meeting – August 10th at 6:30 p.m.
Dr. Long asked if the Board is available on August 24 if an additional BOE Meeting needs to be held to approve some new appointments.

16. MISCELLANEOUS

Mr. Nevins reminded everyone that yearbooks were available.

Mr. Diefenderfer asked everyone to be kind and think of others during this time.

Mrs. Jaskula thanked the PTA board for pulling together the application for a $5,000 grant to help

meet the social and emotional needs of the students.

Mrs. Wilson thanked everyone involved that helped to make graduation special for the graduates.

17. PUBLIC COMMENT

Any Board of Education member may choose to enter into Executive Session at this time if necessary.

Mr. Boulet Thanked the Board of Education and Dr. Long for answering his questions.

18. MOTION TO ADJOURN

Motion: Mrs. Jaskula Ayes: 4

Second: Mr. Diefenderfer Nays: 0

*All minutes of Board of Education meetings are recorded and become public record upon approval by the Board.

Respectfully submitted by Jeanne Mentiply

District Clerk